Download PDF Version (525 KB)
Opportunity to join a dynamic team!
MEETING AND EVENT PLANNER
The Canadian Teachers’ Federation (CTF) is seeking a Meeting and Event Planner to join our staff team. Reporting to the Deputy Secretary General, the Meeting and Event Planner will collaborate with the CTF leadership team, other CTF staff, and suppliers to ensure CTF meetings and events are of the highest caliber.
The ideal candidate will be an experienced Meeting and Event Planner who has the following knowledge, experience and abilities:
- A demonstrated history of event management success, including a broad knowledge of event planning and production processes and a strong understanding of conference and event management techniques;
- 5+ years’ experience working in an association, the education sector, or a not-for-profit organization;
- University or College degree or diploma in event management or equivalent;
- Experience with Meeting Professionals International (MPI), the Canadian Society of Association Executives (CSAE), and Certified Trade Show Marketer (CTSM), or similar organizations;
- Excellent written and oral communication skills in English or French, and ideally in both languages;
- Proven leadership skills and initiative;
- Exceptional attention to detail;
- Excellent critical and creative thinking abilities;
- Solid decision-making and problem solving abilities;
- Well-developed organizational and priority management skills;
- Experience with budget management and contract negotiation;
- Exceptional interpersonal skills;
- First-rate computer skills in Microsoft, SharePoint, and Database Management;
- A commitment to maintaining high quality publicly funded public education and to the contribution of unions to society.
Responsibilities will include, but may not be limited to:
- Regular collaboration with the CTF leadership team and other members of staff in order to transform objectives into creative and effective meetings and events (see below for a list of current CTF events and meetings);
- Leading event planning and related production meetings and discussions;
- Development, marketing, and production of events from proposal through delivery and evaluation;
- Setting, communicating, and maintaining timelines, priorities, and budgets on every project;
- Coordinating operational and administrative functions among several groups of people;
- Relationship building with colleagues at CTF, CTF Member organizations, and suppliers;
- Communicating with speakers, guests, and entertainment; reviewing presentations and/or speeches, coordinating rehearsals;
- Site inspections and management of events both in Ottawa and in other locations;
- Preparation of annual operating plan/budget as well as detailed budgets for each event;
- Contributing to planning some internal/staff events;
- Complete discretion when dealing with confidential information or tasks;
- Supervision of temporary staff as required.
Following a six-month probationary period, the position is a permanent one that comes with a competitive salary and a full range of benefits. Duties begin October 16, 2017, or at a later date negotiated by the successful candidate and CTF management. CTF is located in Ottawa. Therefore, the successful candidate must work in Ottawa.
CTF welcomes applications from people with disabilities. Accessibility measures are available on request throughout the selection process.
Interested candidates are invited to submit a cover letter and résumé, along with the names and contact details of three references, to CTF Deputy Secretary General Sylvain Cléroux, electronically via Sandra Lane, Executive Assistant, at email@example.com.
All applications must be received no later than noon on Thursday, September 28, 2017. We thank all of those who apply for this position. Selected candidates will be contacted for an interview. Please note that interviews will take place on Friday, October 6 (during the day), at CTF.
Current typical CTF event calendar
Major annual events
- Francophone Symposium (2 days) – Smaller event, typically in February*
- Women’s Symposium (3 days) – Typically in March, although the 2018 event will be held in May, 75 participants and presenters*
- Project Overseas Orientation (3 days) – July, 55 participants + staff, facilitators, and guests
- Canadian Forum on Public Education (2 days) – July tied to AGM, 150-200 participants + presenters and guests
- National Staff Meeting (3 days) – Typically in November, 75 participants + presenters (tied to CTF Board Meeting)
Major biennial events
National Collective Bargaining Conference (2 days) – the next is scheduled for June 2019, 60 participants + presenters*
- Annual General Meeting (2.5 days) – July, tied to Canadian Forum on Public Education, 150 delegates + guests and observers
- Board of Directors – November (2 days), 40 directors + staff and guests
- Board of Directors – April (3 days) – 40 directors + staff and guests
- Board of Directors – July (tied to AGM) – (1/2 day) – 40 directors + staff and guests
- Executive Meetings – 2 face to face meetings a year, 10 people
- Project Overseas Team Leaders’ Orientation (2 days) – April, 14 participants + staff and guests
*Typically a CTF Member organization hosts and helps with SOME planning of the event.
Founded in 1920, the CTF is a national alliance of provincial and territorial Member organizations that represent over 232,000 teachers across Canada. CTF is also a member of the 32-million member Education International.